Terms & Conditions

Booking & Cancellation

No Show Appointments will be charged for Full Service
One-Person Cancellations or Reschedules 24hrs or less will be charged a Full Service Booking Fee.
Couples (Two or More People) Appointment Cancellations or Reschedules 48hrs or less will be charged a Full Service Booking Fee.
A Valid Card is required to be on file for all bookings
Cards may be charged a $1 pre-auth that will drop off to validate.
Spa Parties of 3 or more people will be charged a 40% booking fee at time of booking. Card on file will be charged for the remainder of the services unless cancelled or rescheduled a minimum of 3 days prior to services.
If you need to cancel or reschedule your appointment we require 24hrs notice to avoid our Cancellation Policy for One-Person appointments & 48hrs for Couples Service (Two or More People) appointments.
Deposits are Non-Refundable and can only be applied to our services, tips, or retail.
Consistent reschedules or cancellations will require a valid card on file with a deposit for every service and/or may fall under our right of refusal policy.
Deposits are applied to your ticket at checkout unless they fall under one of our policies in which it will be applied.
If you have multiple deposits on your account you must inform our staff at checkout as our system will only automatically apply 1 deposit which requires our staff to manually add any extra deposits on your account to the ticket.
*10% Deposit Required for All Bookings applied to your service total at checkout. *Deposit is non-refundable and applied to your services, tips, or in spa purchases only.

Right of Refusal

We reserve the right to refuse service, some instances include but are not limited to; consistent cancellations of services, consistent rescheduling, our staff also have the right to refuse clients on to their schedules as they see fit, disruption of our spa/other clients/staff, no call/no show appointments, payment issues.

Discounts/Promotions

From time to time we may offer discounts such as promotions, service offers, etc through our website, blog, email, social media, or our advertisers. The following terms & conditions apply to all our offers:

Any discounts or promotions we offer are never to be combined with any other offers, packages, promo's, or discounts, or membership discounts.
Are Limited Time Only
Can be Revoked at any point

Packages

We offer Spa Day Packages with the following Terms & Conditions:

Packages are Pre-Built & Not Customizable
Spa Day Packages are to be used in One Day Not Split Up into Multiple Days
Packages expire after Allotted time frame.
Non-Refundable
Not Exchangeable
Valid Only for the Services in the Package

Memberships

We offer Memberships with the following Terms & Conditions:

Memberships are Pre-Built & Not Customizable
Memberships start when you purchase your membership and are valid for 30 days which will renew automatically unless cancelled before.
If your Membership doesn't renew at the end of the 30 days from purchase it will expire automatically.
Non-Refundable Month-to-Month charge, if you wish to cancel your membership you can cancel anytime online or give us a call. Once cancelled your membership will be valid until the end of the 30 days from purchase. (Otherwise Known As the "Date of Renewal")
Membership Discounts can't be combined with any other offer, promotion, discount, etc. We will always give you the lowest available price.
Membership may be altered from time to time, but clients will be notified of any changes that may effect their membership.

Gift Cards

Worth only the dollar amount placed on them. (Refer to our Price Policy)
Required at time of redemption
Not Responsible for Lost or Stolen Gift Cards
Non-refundable and carry no cash value
We don't store the information we need in our systems to redeem a physical gift card you don't have with you at time of checkout.

Tippy

Tippy charges a separate convenience fee if you wish to tip using a card (this convenience fee is charged by Tippy to cover the cost of merchant fees/program so the staff doesn't have to)
Tippy is a processing company and program our staff use to accept and process provider tips on their behalf into their own accounts.
Our Staff gets instantly notified who tipped them, how much, and tips are instantly transferred into their own accounts.

Credit Card Processor Surcharge

Our Credit Card Processor Charges a 2% Surcharge for every credit card transaction which is calculated based on the total transaction. Debit Cards are not charged this fee.

Price Policy

Our pricing may change without notice although we strive to ensure our clients are always well informed of any changes.
Our menus, website, etc may be inaccurate at times. To ensure the most accurate pricing inquire with our Front Desk Associates.

Retail Products

All opened purchases are non-refundable.

Policy on Children

We do allow children in our Salt Room which is a separate charge. Although we are a Day Spa and try to keep a quiet environment for all our clients and respect their desire to relax without extra noises within our space. We respectfully ask that no children are to accompany you to any services within our space.

Privacy Policy

Cedar & Magnolia Day Spa + Med Spa

Cedar & Magnolia Day Spa + Med Spa

Effective Date: January 2026

Last Updated: April 2026

Cedar & Magnolia Day Spa + Med Spa ("we", "us", "our") operates the website cedarmagnoliadayspa.com and provides day spa and med spa services at our location in Loveland, Colorado. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, book appointments, receive services, or interact with us in any way.

By using our services or website, you consent to the practices described in this policy. If you do not agree, please do not use our services.

1. Information We Collect

We Collect the following types of information:

Personal Information: Name, contact details (email, phone, mailing address), date of birth, and payment information.
Health and Service-Related Information: Medical history, allergies, medications, skin type/conditions, treatment preferences, and notes from consultations or services (this may qualify as protected health information under applicable laws).
Minors' Information: For clients under 18 years of age, we require a parent or legal guardian to sign our waiver and consent form before any services are provided. We collect the minor's name, date of birth, and relevant health details, along with the parent/guardian's contact and signature information.
Website and Usage Data: IP address, browser type, device information, cookies, analytics data, and browsing behavior on our site.
Other: Communications with us (emails, calls, reviews), marketing preferences, and any information you voluntarily provide.

2. How We Use Your Information

We use the collected information for purposes such as:

Providing and personalizing our spa and med spa services (including scheduling, treatment planning, and follow-up care).
Processing bookings, payments, and memberships.
Communicating with you about appointments, promotions, specials, or important updates.
Improving our website, services, and customer experience (e.g., through analytics).
Complying with legal obligations, enforcing our policies (including waivers), and protecting the safety of our clients and staff.
For minors under 18: We process information only with the required parental/guardian consent and signature on our waiver form. Services for minors are provided under adult supervision and in accordance with our policies.

We limit data retention to what is reasonably necessary for these purposes or as required by law.

3. How We Share Your Information

We may share your information in limited circumstances:

With service providers (e.g., booking software, payment processors, email marketing tools, or analytics providers) all of which is in-house with 0 sourced out information, maintaining your privacy.
With our medical director or licensed professionals involved in your care (for med spa services).
As required by law, court order, or to respond to legal processes (e.g., subpoenas).
In the event of a business transfer (merger, acquisition, etc.).
With your explicit consent or as directed by a parent/guardian for minors.

We do not sell your personal information for monetary gain. We do not share minors' data for targeted advertising or profiling without appropriate consent.

We do not knowingly engage in practices that present a heightened risk of harm to minors.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no system is completely secure, and we cannot guarantee absolute security.

For health-related information handled electronically, we maintain appropriate safeguards consistent with applicable privacy and security standards.

5. Your Rights and Choices

Depending on applicable laws (including the Colorado Privacy Act if it applies to us):

You may request access to, correction of, or deletion of your personal information.
You may opt out of certain marketing communications or targeted advertising.
For minors under 18, parents/guardians have rights to manage the minor's information consistent with our consent and waiver requirements.

To exercise these rights, contact us using the details below. We will respond within the time frames required by law. You may appeal any denial of your request.

We do not discriminate against you for exercising your privacy rights.

6. Children's/Minors' Privacy

We welcome clients under the age of 18 for certain services but require a parent or legal guardian to be present or provide consent.All services for minors require a signed waiver and parental/guardian signature.

We process minors' personal information only with this verified consent wand in a manner that prioritizes their safety. If we learn we have collected data from a minor without proper parental involvement, we will take steps to delete it.

Parents/guardians may contact us to review, update, or delete their child's information.

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance functionality, analyze traffic, and personalize your experience. You can manage cookie preferences through your browser settings. We may use third-party analytics tools.

8. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices. We encourage your to review their policies.

9. International Transfers

If you are located outside the United States, your information may be transferred and processed in the U.S. We take steps to ensure appropriate protections.

10. Changes to This Privacy Policy

We may update this policy from time to time. We will post the revised version with a new effective date on our website. Continued use of our services after changes constitutes acceptance.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

Cedar & Magnolia Day Spa + Med Spa

100 W 29th St, Loveland, CO 80538

Phone: (970) 657-4227

Email: CedarMagnoliaDaySpa@gmail.com

Website: CedarMagnoliaDaySpa.com or CedarMagnoliaMedSpa.com

You may also reach out in person during business hours.

†

6:24-26

"The Lord bless you and keep you; the Lord make his face shine upon you and be gracious to you; the Lord lift up his countenance upon you and give you peace"

20:35

"It is more blessed to give than to receive"

Matthew 11:28

"Come to me, all you who are weary and burdened, and I will give you rest"

†

May God Bless You

Terms & Conditions

Booking & Cancellation

Right of Refusal

Discounts/Promotions

Packages

Memberships

Gift Cards

Tippy

Credit Card Processor Surcharge

Price Policy

Retail Products

Policy on Children

Privacy Policy

Cedar & Magnolia Day Spa + Med Spa

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